Data validation range based on another cell contents (2023)

FAQs

How do you make data validation depend on another cell? ›

Re: Data validation range based on another cell contents

On the Data tab of the ribbon, click Data Validation. Select Decimal from the Allow drop down, and between from the Data drop down. If desired, activate the Input Message and Error Alert tabs and enter appropriate messages. Finally, click OK.

In the same or in another spreadsheet, select a cell or several cells in which you want your primary drop-down list to appear. Go to the Data tab, click Data Validation and set up a drop-down list based on a named range in the usual way by selecting List under Allow and entering the range name in the Source box.

Type: COUNTIF( Select the range of cells where the items are listed - cells A2:A10 in this example. NOTE: If your list is in a named Excel table, the formula will show the table name and column name -- =COUNTIF(tblExact[Item]

The Static Dropdown is for cases when you, as a form author, want to provide, ahead of time, in Form Builder, the list of all the different choices users will be able to choose from. This is in contrast with the Dynamic Dropdown where the list of choices will be loaded at runtime from a service you provide.

Dynamic Data Validation. The data validation tool in Excel is a wonderful feature that can help you quickly select an item from a list. However, if the list is growing over time, then you will want the data validation to be dynamic and expand to accommodate the growing list.

To create a drop-down list which changes according to what the user selects, you can use an IF statement within the data validation feature. In the Ribbon, select Data > Data Tools > Data Validation.

Can I use an if formula in Data Validation? ›

Just as you can use the IF function on the worksheet, you can use it in a data validation formula.

Open the Excel document where you want to create the dropdown list using the vlookup function. Now select the cell where your list will start, go to the data tab, and then click on data validation. 2. Now, in the displayed box of data validation, you will have to position the mouse cursor on configuration.

You can use data validation in Excel to restrict data entry based on another column. You can create two lots of data validation in one column based on another column by using a custom formula.

If cell contains specific text, then return a value

Select the output cell, and use the following formula: =IF(cell="text", value_to_return, ""). For our example, the cell we want to check is A2, the text we're looking for is “example”, and the return value will be Yes.

Time - The user should enter a time. Text Length - It validates input based on the length of the data. Custom - It validates the user input using a custom formula.

Select the cells in the column A which we want to grey out. Then select Home > Conditional Formatting > New Rule. In the New Formatting Rule dialogue, choose Use a formula to determine which cells to format.

It's simple: just add an onClick to call a function every time the options are checked (or unchecked), and then, loop the checkboxes looking for the cheked options, concatenating their texts and showing it at the main label of the select. Same thing is possible if you want to show the number of items selected.

How do I create a dependent drop down list in multiple rows? ›

Copy drop down lists across multiple rows

To copy the dependent drop down list, let's do a regular copy/pasting: Select the cell with the secondary drop-down (C3) and press Ctrl + C to copy it. Select all other cells where you want the dependent list to appear (C4:C12) and press Ctrl + V to paste the copied contents.

Lookup by specific criteria using Data Validation

In this case, the COUNTIF function is part of an expression that returns TRUE when a value exists in a specified range or list, and FALSE if not. The COUNTIF function simply counts occurrences of the value in the list. Any count greater than zero will pass validation.

Count how often a single value occurs by using the COUNTIF function. Use the COUNTIF function to count how many times a particular value appears in a range of cells.

Get the selected value and text of the dropdown list. If we want to get the selected option text, then we should use the selectedIndex property of the selectbox . The selectedIndex property denotes the index of the selected option. Once we get the selected index, we can access the selected option.

The following terms are important to understand as you read this article: A standard list box is a box containing a list of multiple items, with multiple items visible. A drop-down list is a list in which the selected item is always visible, and the others are visible on demand by clicking a drop-down button.

Dynamic named range in Excel is the ranges that change as the data in the range changes, and the dashboard or charts or reports associated with them. So that is why it is called dynamic. So we can name the range from the name box, so the name is a dynamic name range.

Use the IF function, one of the logical functions, to return one value if a condition is true and another value if it's false. For example: =IF(A2>B2,"Over Budget","OK") =IF(A2=B2,B4-A4,"")

What is the difference between formula and validation rule? ›

In summary, while validation rules are used to enforce data requirements and constraints, formulas are used to calculate and generate values for fields. Both validation rules and formulas are important tools in Salesforce to ensure data accuracy and automate processes.

Using INDIRECT-XLOOKUP in data validation list source undesirably allows typing in values that don't pass validation and no error gets throw.

To recap, the key differences between an XLOOKUP and a VLOOKUP are: XLOOKUP can look for values to the left and right of the lookup array, while VLOOKUP is limited to only looking for values to the right of the lookup value column.

Excel data validation based on another cell

To enter a cell reference, either type it in the box preceded by an equal sign, or click the arrow next to the box, and then select the cell using the mouse. You can also click anywhere within the box, and then select the cell on the sheet.

Re: Data validation range based on another cell contents

On the Data tab of the ribbon, click Data Validation. Select Decimal from the Allow drop down, and between from the Data drop down. If desired, activate the Input Message and Error Alert tabs and enter appropriate messages. Finally, click OK.

Conditional data validation means restricting the choices in an Excel drop-down list depending on the value in another cell (or in another drop down, for that matter). Here, we will find out how to create conditional Excel drop down using Data Validation.

To set up data validation based on another cell in Google Sheets, click on the cell you need, move to the Data menu, select Data validation, set the cell range for the data, then check the box beside Show dropdown list in cell. After this, choose the Show warning option and, finally, press Save.

How do you restrict value entry input in a cell based on another cell value in Google Sheets? ›

Restrict Cell Values in Google Sheets

In the Data validation window, (1) choose Number for Criteria, and (2) enter upper and lower limits. (3) Check Reject input and (4) Show validation help text, and (5) enter an error message (or leave the default). Finally, (6) click Save.

Go to Data –> Data Validation. In the Data Validation dialog box, within the setting tab, make sure List in selected. In the Source field, enter the formula =INDIRECT(D3). Here, D3 is the cell that contains the main drop down.

The COUNTIF function in Google Sheets counts the number of cells in a cell range that meet a specified condition. The function is a practical tool when you want to know the number of times a specific criterion is met within a range of cells. You can only test one condition using the COUNTIF function.

To check if a certain value exists in a range of cells, and if it does then return some text, and if it doesn't then return another text, you can use a combination of the IF and COUNTIF functions. In this formula, COUNTIF counts the occurrences of a given value in a range.