How to use table reference within a data validation list in Excel (2023)

FAQs

How to use table reference within a data validation list in Excel? ›

All you need to do is to select the column that holds your list items and give a name to it. The simplest way is to type a "valid" name into the reference box and press Enter after selecting the column. Once the named range is created, you can use it within data validation list.

Select the column in your data entry table that you wish to add data validation to. Go to Data/Data Validation or Alt + D + L to open the Data Validation window. Select “List” from the “Allow” dropdown menu. In the “Source” box, hit the F3 key and select your defined name from the “Paste Name” box.

Excel data validation based on another cell

To enter a cell reference, either type it in the box preceded by an equal sign, or click the arrow next to the box, and then select the cell using the mouse. You can also click anywhere within the box, and then select the cell on the sheet.

On the worksheet where you applied the drop-down list, select a cell that has the drop-down list. Go to Data > Data Validation. On the Settings tab, click in the Source box, and then change your list items as needed.

Here is a way to make it dynamic (and it's nothing but a minor tweak in the formula): Select a cell where you want to create the drop down list (cell C2 in this example). Go to Data –> Data Tools –> Data Validation. In the Data Validation dialogue box, within the Settings tab, select List as the Validation criteria.

Go to Data > Data validation. On the sidebar, click “Add a rule”. Select “Dropdown (from a range)” under 'Criteria'. In the range selection box, type the name of your range and press 'Enter'.

Select the cells that you want to contain the lists. On the ribbon, click DATA > Data Validation. In the dialog, set Allow to List. Click in Source, type the text or numbers (separated by commas, for a comma-delimited list) that you want in your drop-down list, and click OK.

There are eight options available to validate for user input: Any Value - It removes any existing data validation. Whole Number - It allows only whole numbers. For example, you can specify that the user must enter the number between 0 to 30.

We can write a custom formula to ensure that the data in a cell only allows upper case if text is entered into the cell. Highlight the range required eg: B3:B8. In the Ribbon, select Data > Data Tools > Data Validation.

How do I search within a Data Validation list? ›

Press the Menu button in the List Search window to see the options. Select Next Cell – After pressing the Enter key or Input Value button, the cell below the active cell is selected. This behavior can be changed in the direction drop-down menu. Down – selects the cell below the active cell.

Dropdown lists are a handy way to make data entry and validation more efficient in Excel. We've now added AutoComplete functionality, which automatically compares the text typed in a cell to all items in the dropdown list and displays only the items that match.

Add data validation to a cell or a range

Select one or more cells to validate. On the Data tab, in the Data Tools group, click Data Validation . On the Settings tab, in the Allow box, select List . In the Source box, type your list values, separated by commas.

To create a dynamic table in Excel, we have two different methods: making a table of the data from the table section while another using the offset function. The reports and pivot tables also change as the data in the dynamic table changes in dynamic tables.

The Static Dropdown is for cases when you, as a form author, want to provide, ahead of time, in Form Builder, the list of all the different choices users will be able to choose from. This is in contrast with the Dynamic Dropdown where the list of choices will be loaded at runtime from a service you provide.

More often than not, you'll want to use your dropdown list for an entire row or column of cells. To do this, you can either drag the bottom-right corner of the cell with your dropdown menu to the cells you want to populate with the same list, or copy and paste the contents of the cell into other cells.

When you select the cells of a named range, you'll see the name in the name box. Now, you are ready to create a drop-down list that uses the named range. Select the cell where you want a drop-down list. Click Data Validation, select List, click in Source, press F3, select the name, click OK, and click OK again.

How do I reference a cell within Excel named range? ›

Just select the name of interest in the Excel Name Manager, and type a new reference directly in the Refers to box, or click the button at the right and select the desired range on the sheet. After you click the Close button, Excel will ask if you want to save the changes, and you click Yes. Tip.

Select the cell where you want the Dependent/Conditional Drop Down list (E3 in this example). Go to Data –> Data Validation. In the Data Validation dialog box, within the setting tab, make sure List in selected.

The VLOOKUP function in Excel can become interactive and more powerful when applying a Data Validation (drop down menu/list) as the Lookup_Value. So as you change your selection from the drop-down list, the Excel VLOOKUP value also changes.

Create a custom Data Validation rule for multiple criteria

From the “Allow” drop-down menu, select “Custom.” In the Formula field box, type an “ = “ and use Ctrl+V to paste your nested formula in the field. Click OK. NOTE: Only the Ctrl+V keyboard shortcut will work for this.

Go to Data –> Data Tools –> Data Validation. In the Data Validation dialogue box, within the settings tab, select 'List' as Validation Criteria. In Source field, select the cells which have the items that you want in the drop down. Click OK.

You can create two lots of data validation in one column based on another column by using a custom formula. Here's how you can do it: Select the cells you want to apply data validation to. Go to the Data tab on the ribbon and click on Data Validation.

As long as you apply them in that sequence (formula first, then DV), then Excel will let you do it. The formula will calculate correctly, even if the result is not an allowable input as far as DV is concerned. You will then be able to over-write the formula, using DV. Try it.

There are two types of cell references: relative and absolute. Relative and absolute references behave differently when copied and filled to other cells. Relative references change when a formula is copied to another cell. Absolute references, on the other hand, remain constant no matter where they are copied.

Can you use Countif with data validation? ›

Lookup by specific criteria using Data Validation

In this case, the COUNTIF function is part of an expression that returns TRUE when a value exists in a specified range or list, and FALSE if not. The COUNTIF function simply counts occurrences of the value in the list. Any count greater than zero will pass validation.

Select Custom option from the Allow drop down list; (3.) Type this formula: =OR(AND(LEFT(A2,3)="KTE",LEN(A2)=6),AND(LEFT(A2,3)="www",LEN(A2)=10)) into the Formula text box. Note: In the above formula, A2 is the cell which you want to apply the data validation, and you can change the criteria in the formula to your own.

A reference within the text to a table, graph, diagram, etc. taken from a source should include the author, date and page number in brackets to enable the reader to identify the data. If you have already named the author in the text, only the publication year and page number needs to be mentioned in brackets.

Go to Data > Data validation. On the sidebar, click “Add a rule”. Select “Dropdown (from a range)” under 'Criteria'. In the range selection box, type the name of your range and press 'Enter'.

Open the table for which you want to validate records. On the Fields tab, in the Field Validation group, click Validation, and then click Record Validation Rule. Use the Expression Builder to create the rule.

Select the cells that you want to contain the lists. On the ribbon, click DATA > Data Validation. In the dialog, set Allow to List. Click in Source, type the text or numbers (separated by commas, for a comma-delimited list) that you want in your drop-down list, and click OK.

Go to the Data tab > Data Tools group, click the What-If Analysis button, and then click Data Table… In the Data Table dialog window, click in the Column Input cell box (because our Investment values are in a column), and select the variable cell referenced in your formula.

Absolute Cell Reference Uses

When entering your formula, press the F4 key after each cell reference. It is Excel's default setting to make cell references absolute!

The label (table number) and title: Place the table number at the top in bold, then the title below the table number, and the table itself directly under the title. The title should be in italics and title case (see Glossary), with no full stop.

How do you reference a named range in a drop-down list? ›

When you select the cells of a named range, you'll see the name in the name box. Now, you are ready to create a drop-down list that uses the named range. Select the cell where you want a drop-down list. Click Data Validation, select List, click in Source, press F3, select the name, click OK, and click OK again.

Table validation verifies that the content of a specific table matches across the Teradata Database systems. You can validate a table using row count, a validation expression, or both for some types of systems. You can set up table validation manually, with triggers, or as part of a workflow.